Policy, Procedures and Documents Manual

(adopted November 1, 2002)
Committee: Lyn Bolt, Ann Steinbacher

 
LATEST UPDATES
Date No. Title Reason for Revision
2008-04-28 1-03 Current Officers, Directors and Committees Change to Montpelier Rally Committee

 

TABLE OF CONTENTS (by Section)
SECTION 1 - Administration
SECTION 2 - Policies and Procedures
SECTION 3 - Documentation
SECTION 4 - Specialty Guidelines
Click here for INDEX (organized by Topic)

 

SECTION 1 - ADMINISTRATION
NO TITLE OWNER
1-01 Brief History of the Club President
1-02 Club Officials and Organization Board of Directors
1-03 Current Officers, Directors and Committee Chairs Policy & Procedures Committee
1-04 List of Districts and District Map Board of Directors
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SECTION 2 - POLICIES AND PROCEDURES (including Job Descriptions where available)
NO TITLE OWNER
2-01 Updating the Policy and Procedures Manual Policy & Procedures Committee
2-02 Membership Board of Directors
2-03 Officer Election Policy Board of Directors
2-04 Regional Clubs Board of Directors
2-05 Non-Conflict Annual Board Meeting Policy Board of Directors
2-06 Board Member Gift Policy Board of Directors
2-07 Honorary Life Membership Policy Board of Directors
2-08 BTCA Policy/Guidelines for Websites and Dissemination of BT Information Jackie Kensler
2-09 Year Books/Breed Books Anita Moran
2-10 The Border Connections Borderline Editor & Board of Directors
2-11 General and Public Education Committee GEC & Board of Directors
2-12 Memorial Policy Board of Directors
2-13 Register of Merit Policy Board of Directors
2-14 Auction Proceeds Policy Board of Directors
2-15 Pet Exposition Policy Board of Directors
2-16 Border Terrier Club of America Working/Hunting Certificate Program George Moore
2-17 Procedure for Hosting a BTCA Sponsored Earthdog Test JoAnn Frier Murza
2-18 Junior Showmanship Awards Recognition Policy Amanda Pough
2-19 The "Hair Bear" Award for Juniors Marg Pough
2-20 The Harry Award Donna Sapp
2-21 Versatility Awards Versatility Committee
2-22 Illustrated Breed Standard Policy Board of Directors
2-23 Selection of Specialty Judges and BTCA Preferred Judges List Board of Directors
2-24 Earthdog Committee JoAnn Frier-Murza
2-25 Statement on Presentation of the Border Terrier (Overgrooming and Colouring) Board of Directors
2-26 Procedure for Dealing with Ballots Board of Directors
2-27 The Borderline (Official Newsletter of the BTCA) Editorial Committee
2-28 Montgomery Kennel Club - Judge's Expenses Board of Directors
2-29 Board Business on the Web Board of Directors
2-30 BTCA Standing Committees - Semi-Annual Reports Board of Directors
2-31 Procedure for Applying for Supported Entry Shows Board of Directors
2-31a Application Form for BTCA Supported Entry Shows Board of Directors
2-31d Application Form for BTCA Supported Entry Performance and Companion Dog Events Board of Directors
2-31b Sample Acceptance Letter Board of Directors
2-31c Sample Notification Letter to Host Club Board of Directors
2-32 Guidelines for BTCA Nominating Committee and Nominees Board of Directors
2-33 BTCA Treasurer - Responsibilities Board of Directors
2-34 Majority and Minority Opinion Policy and Procedure for the BTCA Board Board of Directors
2-35 Check Policy for Funds Submitted to the BTCA Board of Directors
2-36 Eddie Award Board of Directors
2-37 The Kate Seemann Fund for Health and Research in Border Terriers Board of Directors
2-38 Statement from the Board of Directors on Cross Breeding Board of Directors
2-39 The Lucy Award Board of Directors
2-40 AKC Gazette Columnist Board of Directors
2-41 Committee Descriptions & Responsibilities Board of Directors
2-42 BTCA Banner Board of Directors
TBD Procedure for updating Breeder's Directory - pending
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SECTION 3 - DOCUMENTATION
NO TITLE OWNER
3-01 Constitution and by-laws Board of Directors
3-02 Membership Application Form Membership Chairman
3-02a Sample (2006) Membership Renewal Form Membership Chairman
3-03 Ethical Standard Board of Directors
3-04 Versatility Award Application Form Versatility Committee
3-05 Working/Hunting Certificate Application Forms George Moore
3-06 Register of Merit Application Form Board of Directors
3-07 AKC Earthdog Test Application Form JoAnn Frier Murza
3-08 Agility Test Application Form Board of Directors
3-09 Sweepstakes Application Form Board of Directors
3-10 Illustrated Standard (Copy not available) Robert Naun
3-11 President's Stationary Board of Directors
3-12 Sample MKC Judge's Contract Board of Directors
3-13 AKC Official Breed Standard Board of Directors
3-14 AKC New Puppy Flyer Board of Directors
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SECTION 4 - SPECIALTY GUIDELINES
NO TITLE OWNER
4-01 Submitting a Proposal  
4-02 Committees  
4-03 Parade Guidelines  
4-04 Room Responsibility Policy  
4-05 Sample Budget  
4-06 Letter to Foreign Judge  
4-07 AKC Disaster and Emergency Plan  
4-08 Letter to Sweepstakes Judge  
4-09 BTCA National Specialty - Trophy and Ribbon List  
4-10 BTCA National Specialty Guidelines - Selection of Sweepstakes Judge  
4-11 Sample Letter to a Domestic (AKC/CKC) Breed Judge  
4-12 Sample Letter to Agility Judge  
4-13 Sample Letter to Regular Classes Obedience Judge  
4-14 Sample Letter to Non-Regular Classes Obedience Judge  
4-15 Sample Letter to Junior Showmanship Judge  
4-16 Draft Letter to Earthdog Judge  
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INDEX (by Topic)
General Information
Board/Officers
Awards
Committees
Supported Entries 		Judges
Earthdog/Working
Agility
Conformation
Specialty
GENERAL INFORMATION
  • Brief History of the Club (1-01)
  • Club Officials and Organization (1-02)
  • Current Officers, Directors and Committee Chairs (1-03)
  • Constitution and By-laws (3-01)
  • List of Districts and District Map (1-04)
  • Updating the Policy & Procedures Manual (2-01)
  • Regional Clubs (2-04)
  • Ethical Standard (3-03)
  • Check Policy for Funds Submitted to the BTCA (2-35)
  • BTCA Policy/Guidelines for Websites & Dissemination of Information (2-08)
  • Pet Exposition Policy (2-15)
  • AKC Official Breed Standard (3-13)
  • AKC New Puppy Flyer (3-14)
  • Memorial Policy (2-12)
  • The Kate Seemann Fund for Health and Research in Border Terriers (2-37)
  • Statement from the Board of Directors on Cross Breeding (2-38)
  • BTCA Banner (2-42)
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BOARD/OFFICERS
  • Officer Election Policy (2-03)
  • Non-Conflict Annual Board Meeting Policy (2-05)
  • Board Member Gift Policy (2-06)
  • Procedure for dealing with Ballots (2-26)
  • Board Business on the Web (2-29)
  • Majority and Minority Opinion Policy and Procedure for the BTCA Board (2-34)
  • Guidelines for BTCA Nominating Committee and Nominees (2-32)
  • BTCA Treasurer - Responsibilities (2-33)
  • Procedure for updating Breeder's Directory - pending (TBD)
  • President's Stationary (3-11)
  • Auction Proceeds Policy (2-14)
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AWARDS
  • Register of Merit Policy (2-13)
    - Register of Merit Application Form (3-06)
  • The Harry Award (2-20)
  • Versatility Awards (2-21)
    - Versatility Award Application form (3-04)
  • Eddie Awards (2-36)
  • Junior Showmanship Awards Recognition Policy (2-18)
  • The "Hair Bear" Award for Juniors (2-19)
  • The Lucy Award (2-39)
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COMMITTEES
  • Committee Descriptions & Responsibilities (2-41)
  • AKC Gazette Columnist (2-40)
  • BTCA Standing Committees - Semi-Annual Reports (2-30)
  • General and Public Education Committee (2-11)
  • Year Books/Breed Books (2-09)
  • The Borderline (2-27)
    - The Border Connections (2-10)
  • Membership (2-02)
    - Membership Application Form (3-02)
    - Sample Membership Renewal Form (3-02a)
    - Honorary Life Membership Policy (2-07)
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SUPPORTED ENTRIES
  • Procedure for Applying for Supported Entry Shows (2-31)
    -Application Form for BTCA Supported Entry Shows (2-31a)
    -Application Form for BTCA Supported Entry Performance and Companion Events (2-31d)
    -Sample Acceptance Letter (2-31b)
    -Sample Notification Letter to Host Club (2-31c)
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JUDGES
  • Selection of Specialty Judges and BTCA Preferred Judges List (2-23)
  • Montgomery Kennel Club - Judge's Expenses (2-28)
  • Sample Judge's Contract for Montgomery Co KC (3-12)
  • Specialty - Letter to Foreign Judge (4-06)
  • Specialty - Letter to Sweepstakes Judge (4-08)
  • Specialty - Selection of Sweepstakes Judge (4-10)
  • Specialty - Sample Letter to a Domestic (AKC/CKC) Breed Judge (4-11)
  • Specialty - Sample Letter to Regular Classes Obedience Judge (4-13)
  • Specialty - Sample Letter to Non-Regular Classes Obedience Judge (4-14)
  • Specialty - Sample Letter to Junior Showmanship Judge (4-15)
  • Specialty - Draft Letter to Earthdog Judge (4-16)
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EARTHDOG/WORKING
  • Earthdog Committee (2-24)
  • BTCA Working/Hunting Certificate Program (2-16)
    - Working/Hunting Certificate Application Form (3-05)
  • Procedure for hosting a BTCA sponsored Earthdog Test (2-17)
    - AKC Earthdog Test Application Form (3-07)
  • Specialty - Draft Letter to Earthdog Judge (4-16)
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AGILITY
  • Agility Test Application Form (3-08)
  • Specialty - Sample Letter to Agility Judge (4-12)
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CONFORMATION
  • Illustrated Breed Standard Policy (2-22)
  • Statement on Presentation of the Border Terrier (2-25)
  • Sweepstakes Application Form (3-09)
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SPECIALTY
  • Submitting a Proposal (4-01)
  • Committees (4-02)
  • Auction Proceeds Policy (2-14)
  • Parade Guidelines (4-03)
  • Room Responsibility Policy (4-04)
  • Sample Budget (4-05)
  • AKC Disaster and Emergency Plan (4-07)
  • Letter to Foreign Judge (4-06)
  • Letter to Sweepstakes Judge (4-08)
  • Trophy & Ribbon List (4-09)
  • Selection of Sweepstakes Judge (4-10)
  • Sample Letter to a Domestic (AKC/CKC) Breed Judge (4-11)
  • Sample Letter to Agility Judge (4-12)
  • Sample Letter to Regular Classes Obedience Judge (4-13)
  • Sample Letter to Non-Regular Classes Obedience Judge (4-14)
  • Draft Letter to Earthdog Judge (4-16)
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